Bills & Purchases / Vendor Credits
Money they owe you, on record.
Short shipments, damaged goods, price fixes — record a vendor credit and it stays in plain sight until it’s applied to a bill.
In sight, not in memory
The credit sits on the vendor’s account and shows up every time you pay them, until it’s used up.
Applies to any open bill
Take it off the next bill or a specific one — the math and the paper trail handle themselves.
Returns fix stock too
Send goods back and the credit adjusts your inventory count and value along with the money.
Using the credit
The next bill already knows about it
When you go to pay that vendor’s next bill, the open credit is right there — apply it and pay only the difference. No sticky note, no “didn’t they owe us something?” Every application is recorded against both the credit and the bill, so the story reads clean later.
- Open credits surface automatically at payment time
- Apply all of it or just part
- The remainder stays on the vendor’s account
- Both the bill and the credit keep the full history
How it works
Record the credit
Pick the vendor and note what went wrong — short shipment, damage, a price fix. Reference the original bill if there is one.
Let it wait in the open
The credit shows on the vendor’s account and flags itself whenever you pay them.
Apply it to a bill
Take it off the next payment. The bill drops by the credit, and both sides record the link.
FAQs
Fair questions
A credit reduces what you’ll pay the vendor later; a refund is cash coming back now. Record whichever actually happened — and if the vendor sends money instead of credit, record the refund against it and the books stay straight.
No. Apply part against one bill and the remainder stays open on the vendor’s account — visible, dated, and ready for the next bill.
Record the return on the credit and the stock comes out of inventory at its cost, keeping quantity and value in step. The credit covers the money side in the same posting.
Stop paying late fees
Put every bill in one list and see what’s due before it’s due. Free to start.
More in Bills & Purchases
It all posts to the same books
Bills
Enter a bill once and Bokeping tracks who, how much, and when — so due dates stop being a memory game.
Learn morePurchase Orders
Send a purchase order both sides can agree on.
Learn moreExpense Tracking
Card swipes and one-off costs sorted into plain-language categories as they happen — so tax time is a report, not an archaeology dig.
Learn moreReady to know your money?
We’re ready when you are. Free to start, up and running in minutes.