Inventory / Items & Pricing
Every item you sell, priced and counted.
Set up an item once — name, sell price, cost, tax — and reuse it on every invoice and purchase order. Quantities and margins stay current on their own.
One catalog, everywhere
Products and services live in one list. Pick an item and the price, cost, and tax come with it — on estimates, invoices, and purchase orders alike.
Stock that counts itself
Sell three, the count drops three. Receive forty, it climbs forty. No side spreadsheet, no Sunday-night recount.
Margins in plain sight
Sell price and real cost sit side by side on every item, so you know what you actually make before you set a discount.
Price changes
Change a price once. Nothing rewrites history.
Your roaster raises prices, so you raise yours. Update the item and every new invoice uses the new number — while every invoice you already sent keeps the price your customer agreed to. Costs update the same way, from the bills you actually record.
- New price applies to new documents only
- Sent invoices keep their original numbers
- Cost tracks what you really paid, from your bills
- Margin recalculates the moment either side moves
How it works
Add the item
Name, sell price, cost, and tax — four fields and it’s in the catalog. Services work the same way, minus the stock count.
Use it everywhere
Pick it on any estimate, invoice, or purchase order. No retyping, no price drift between documents.
Let it count itself
Every sale and purchase moves the quantity. Committed, available, and on hand stay current without you touching them.
FAQs
Fair questions
Yes — services and products live in the same catalog. A service carries a price and a tax setting but no stock count, so your consulting hours and your coffee bags sit in one list without pretending hours live on a shelf.
Set a reorder point on any item and it gets flagged when available stock falls below it. You see the flag on the item and in your inventory view — before the shelf goes empty, not after.
Inventory tracking — items with stock counts, warehouses, adjustments, and automatic cost of goods sold — comes with the Growth plan at $59/month and above. Every plan, including Free, still lets you sell items on invoices.
Put the spreadsheet down
Inventory and cost of goods come with the Growth plan — stock that counts itself.
More in Inventory
It all posts to the same books
Warehouses
Track quantities by location — store, roastery, storage unit — and still see one total.
Learn moreStock Adjustments
Breakage, shrinkage, a miscount — record what actually happened and both the quantity and the dollars update together.
Learn moreCost of Goods Sold
Every time you sell, Bokeping posts the real cost of what left the shelf — automatically, from that item’s actual purchase history.
Learn moreReady to know your money?
We’re ready when you are. Free to start, up and running in minutes.