Inventory / Cost of Goods Sold
Know what every sale really cost you.
Every time you sell, Bokeping posts the real cost of what left the shelf — automatically, from that item’s actual purchase history. Your margin stops being a year-end surprise.
Margins per sale, per item
Every invoice carries the real cost of what it sold, so you can see margin by item — not one blended guess at year end.
Zero manual entries
The COGS entry writes itself when the sale posts. No monthly cost journal, no spreadsheet reconciliation ritual.
Ties to your balance sheet
What leaves inventory as cost is exactly what your balance sheet gives up in value. The two numbers can’t drift apart.
Late bills
The bill arrived late. The margin fixed itself.
You sold in June; the supplier’s invoice showed up in July, dated June, at a higher price than expected. Enter the bill with its real date and Bokeping re-reconciles the cost on the affected sales — the correction posts on its own, and the trail shows exactly what changed and why.
- Backdated bills reconcile costs automatically
- Corrections post as entries, never silent edits
- Margin history updates to the true numbers
- Locked periods stay locked — you’re told, not surprised
How it works
Buy stock
Bills and purchase orders record what each item actually cost you. That history is the source of truth for every cost that follows.
Sell it
When an invoice or receipt posts, the cost of those exact units posts as cost of goods sold — automatically, in the same moment.
Read your margin
Gross margin by item and overall, live all year. What you see in June is what your accountant confirms in April.
FAQs
Fair questions
From your own purchase history for that item — the bills and purchase orders you actually recorded, not a manual estimate you typed once and forgot. If you paid $12.40 a bag, that’s what posts when a bag sells.
Enter it with its real date. Bokeping detects that sales after that date used a cost that’s now changed and posts corrections automatically, so your margins end up as if the bill had been there all along — with an audit trail of the fix.
No. The entry posts itself with every sale, balanced, into your general ledger. Your accountant can drill from the P&L cost line down to each sale it came from — and they’ll find nothing waiting to be accrued at year end.
Put the spreadsheet down
Inventory and cost of goods come with the Growth plan — stock that counts itself.
More in Inventory
It all posts to the same books
Items & Pricing
Set up an item once — name, sell price, cost, tax — and reuse it on every invoice and purchase order.
Learn moreWarehouses
Track quantities by location — store, roastery, storage unit — and still see one total.
Learn moreStock Adjustments
Breakage, shrinkage, a miscount — record what actually happened and both the quantity and the dollars update together.
Learn moreReady to know your money?
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