Bills & Purchases / Purchase Orders
Put the order in writing first.
Send a purchase order both sides can agree on. When it arrives, one click turns it into a bill — and stock updates itself.
Agreement before money
A written PO means you and the vendor settled prices and quantities before anything shipped.
PO to bill in one click
When the goods land, convert — quantities, prices, and terms carry straight into the bill.
Stock arrives with it
Received items flow into inventory as you confirm them, so your counts are current the day the truck leaves.
Partial deliveries
Half the order shows up? Receive half.
Vendors backorder; Bokeping doesn’t panic. Receive the 16 bags that actually arrived, bill for exactly that, and the PO stays open for the rest. Your inventory shows what’s really on the shelf, and the open balance keeps its own place on the list until it lands.
- Receive part of an order, bill for exactly that part
- The PO stays open until every line closes
- Inventory reflects what arrived, not what was promised
- Open orders sit in one list so nothing gets forgotten
How it works
Build the PO
Pick the vendor and the items — your catalog fills in costs. Send it straight from Bokeping.
Receive the delivery
Check off what arrived, in full or in part. Quantities go into stock as you confirm them.
Convert to a bill
One click creates the bill from what you received. Pay it on your terms like any other bill.
FAQs
Fair questions
Not until goods arrive. A PO is a commitment, not a transaction — your ledger changes when you receive stock and create the bill, which keeps your expenses tied to what actually happened.
The converted bill starts from what you received, so a price or quantity mismatch is visible immediately. Adjust the bill to match their paper — or dispute it, with the PO as your evidence.
Yes. POs work for services and non-stock purchases too — the put-it-in-writing and convert-to-bill flow is exactly the same; there’s simply no stock movement attached.
Stop paying late fees
Put every bill in one list and see what’s due before it’s due. Free to start.
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Learn moreReady to know your money?
We’re ready when you are. Free to start, up and running in minutes.