Inventory / Stock Adjustments
When the shelf disagrees, fix it fast.
Breakage, shrinkage, a miscount — record what actually happened and both the quantity and the dollars update together. The books never quietly drift from the shelf.
Counts you can trust again
Count what’s there, enter it, done. The system number moves to match the shelf instead of arguing with it.
Dollars move with the units
A write-off isn’t just minus four bags — it’s minus four bags at their real cost, posted to the right expense. Your inventory value stays honest too.
A reason on the record
Every adjustment keeps who, when, and why. Six months later you’ll know whether that dip was breakage or a bad count.
The count
The books say 112. The shelf says 109.
Someone dropped a case, a sample went home, a receipt got fat-fingered — it happens. Enter the counted number and Bokeping works out the difference, posts the missing units at their real cost, and files the dollars under shrinkage. Books and shelf agree again, in writing.
- Enter the count — the difference is computed for you
- Write-offs post at the item’s real cost
- Shrinkage lands on your P&L, not in a mystery
- Import a full count from a spreadsheet
How it works
Count what’s there
Walk the shelf with a clipboard or export the list first. For a full count, import the numbers from a spreadsheet in one go.
Enter the real numbers
Type the counted quantity — or the change, if you already know it’s three broken mugs. Add the reason while it’s fresh.
Post it
Quantity and value update together, and the cost of what’s gone posts to the expense you chose. One flow, no journal entries.
FAQs
Fair questions
When you write stock off, yes — the real cost of those units posts as an expense, usually shrinkage or waste, so your P&L reflects the loss in the period it happened. A pure count correction upward does the reverse: inventory value goes up instead.
Yes — set the adjustment date to the count date and both the quantity history and the dollars land in that period. If the period is already locked, Bokeping tells you instead of quietly rewriting a closed month.
Export your item list, count against it, and import the counted column back in. Bokeping compares every line to what the books expected and posts one adjustment covering all the differences — each with its own before, after, and dollar impact.
Put the spreadsheet down
Inventory and cost of goods come with the Growth plan — stock that counts itself.
More in Inventory
It all posts to the same books
Items & Pricing
Set up an item once — name, sell price, cost, tax — and reuse it on every invoice and purchase order.
Learn moreWarehouses
Track quantities by location — store, roastery, storage unit — and still see one total.
Learn moreCost of Goods Sold
Every time you sell, Bokeping posts the real cost of what left the shelf — automatically, from that item’s actual purchase history.
Learn moreReady to know your money?
We’re ready when you are. Free to start, up and running in minutes.