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Bokeping vs QuickBooks: compare the free plans.
Both offer a free plan. Bokeping includes access for your own accountant; QuickBooks Free includes one connected bank account. Compare the limits and paid options for your business.
The honest version
Two good tools, built for different owners
Both Bokeping and QuickBooks offer a free plan. Bokeping Free includes two external accountant logins per company and up to 20 invoices per month, with a separate allowance for each sales and purchase record type. QuickBooks Free includes one connected bank account, while accountant access requires a paid plan. Bokeping uses CSV bank import on Free and adds automatic feeds with Standard. The table below explains the limits, including QuickBooks Payments eligibility for unlimited invoicing.
At a glance
Bokeping
- Plain English on a real double-entry ledger
- An action list that names the next step
- 2 external accountant logins per company, even on Free
At a glance
QuickBooks Online
- Payroll, payments, and bill pay in one suite
- Free includes automatic sync from 1 bank account
- One of the largest third-party app marketplaces
Free plans, side by side
| What matters | Bokeping Free | QuickBooks Free (U.S.) |
|---|---|---|
| Monthly price | $0 per company | $0 |
| Users included | 1 | 1 |
| External accountant access | 2 logins per company, outside your user limit | Not included — a paid plan is required |
| Invoices per month | 20; each sales and purchase record type has its own monthly allowance | 2; unlimited if you qualify for and enable QuickBooks Payments. Payment processing fees may apply. |
| Bank transactions | CSV import; automatic bank feeds require Standard | Automatic sync from 1 connected bank account |
Pricing and features across plans
| What matters | Bokeping | QuickBooks Online |
|---|---|---|
| Starting price | Free — $0/mo | QuickBooks Free — $0/mo |
| Paid plans start at | Standard $29/mo ($290/yr) | Simple Start $38/mo, U.S. list price |
| Users included | Free 1 · Standard 3 · Pro 10 | Free 1 · Simple Start 1 · Essentials 3 · Plus 5 · Advanced 25 |
| Plain-English interface | “Cash, coming in, going out” | Standard accounting terms |
| Tells you what to do next | Action list with direct links | Dashboards & insights |
| Real double-entry ledger | Yes | Yes |
| Bank feeds included from | Standard $29 — Plaid, read-only | Free — 1 connected bank account |
| Inventory & cost of goods | Standard $29/mo | Varies by plan — check QuickBooks |
| Project tracking | Not offered | Varies by plan — check QuickBooks |
| Payroll, payments & bill pay | Not offered — integrate a specialist | Sold separately, alongside expert bookkeeping |
| Card processing fees | Your processor’s rates (Stripe or Forte), no Bokeping markup | QuickBooks Payments, priced separately |
| Accountant seats | 2 external logins per company on every plan, incl. Free | None on Free; included with paid plans, limits vary |
| File imports | CSV/XLSX for records; .qbo for bank transactions | Import included; live bookkeeping sold separately |
| Data export if you leave | Full CSV export, yours to keep | Exports available — check current options |
| Learning curve | An afternoon | A broader product, with more to learn |
U.S. QuickBooks plans and features checked againstQuickBooks Free andIntuit’s U.S. pricing. See Bokeping pricing for our per-company plans. Pricing, availability, limits, and eligibility may change. Monthly subscription prices are regular USD list prices, excluding introductory offers; annual billing is labeled separately. Accountant logins provide access for your own professional, not accounting services. QuickBooks is a trademark of Intuit Inc., used here for identification only. Bokeping is not affiliated with or endorsed by Intuit.
Who should choose what
The recommendation we’d give a friend
Start with the free-plan tradeoff: Bokeping includes external accountant access and uses CSV bank import; QuickBooks Free connects one bank account but requires an upgrade for accountant access. For paid plans, compare regular subscription prices separately from introductory offers. Choose based on your invoice volume, accountant’s workflow, and how you bring in bank transactions.
Choose QuickBooks if…
- You want a free plan with automatic bank sync from one account and do not need accountant access. Check the invoice allowance and QuickBooks Payments eligibility before choosing.
- You want payroll, payments, bill pay, or expert bookkeeping bought from one vendor — Intuit sells all of them, and that consolidation is worth real money to some businesses.
- You need the workflows and broader ecosystem offered by QuickBooks Advanced, which includes 25 users at a U.S. monthly list price of $340.
- Your accountant’s practice is standardized on QuickBooks, or you want one of the largest third-party app marketplaces in small-business accounting.
Choose Bokeping if…
- You want to work with your own accountant on a free plan. Each Bokeping company includes two external accountant logins without using your regular user allowance.
- You want books you actually understand — plain English on the surface, a true double-entry ledger with an audit trail and period lock underneath.
- You want software that tells you the next step — chase this invoice, a bill is due Friday — instead of waiting to be asked.
- You want the whole bill visible up front: accountant access free on every plan, import free on every plan, and card payments at your processor’s rates (Stripe or Forte) with nothing added on top.
Switching from QuickBooks? Import is built in.
Import customers, vendors, invoices, and bills from separate CSV/XLSX files. Use .qbo files for bank and credit-card transactions only. File import is free on every plan.
FAQs
Fair questions about switching
Yes. Intuit offers QuickBooks Free in the U.S. at $0 per month, with feature limits and no credit card required. It is separate from the 30-day trial of a paid plan. Check Intuit’s current terms for availability, limits, and eligibility.
Bokeping Free includes two external accountant logins per company, outside the one-user limit. QuickBooks Free does not include accountant access; its paid plans do. These logins give your own accountant or bookkeeper access to the software and do not include professional accounting services.
Yes. Import customers, vendors, items, invoices, and bills from separate CSV or XLSX files mapped to Bokeping’s supported fields. A .qbo (Web Connect) file carries bank or credit-card transactions only; it is not a complete QuickBooks company export. Review each import and reconcile opening balances. The step-by-step guide lives at /solutions/switching/quickbooks.
The vocabulary and the direction of travel. Bokeping talks in “cash, coming in, going out” instead of account codes, and instead of waiting for you to run reports, it surfaces the next actions — an invoice to chase, a bill due Friday, a bank feed to confirm — each with a link that does it.
Nothing. Import is included on every plan — including Free — and there are no setup fees, no contracts, and no migration service to buy. The real cost is an afternoon of your time to import and spot-check the numbers. Leaving is free too: your data exports in full as CSV, whenever you want it.
Yes. Every Bokeping company includes two external accountant logins on every plan, including Free, outside your user limit. Your own accountant can access the ledger, financial statements on cash or accrual basis, and exports. Professional accounting services are not included.
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