Start Bokeping in the middle of a year

You do not need to start entering records on January 1. You do need a consistent boundary between the records in your previous system and the records you will maintain in Bokeping.

Choose what to bring across

Decide with your accountant whether you need detailed history or opening balances plus activity after a cutover date. For a July 1 start, opening balances typically represent the position at June 30, with new activity starting July 1.

Prepare a Trial Balance, bank statements, unpaid invoices and bills, customer deposits, vendor advances, and inventory quantities and values at the same date. Deposits matter even when there is no open invoice yet.

Set the boundary once

1. Create the correct company and review its company settings.
2. Map the old accounts to the Bokeping chart of accounts.
3. Follow opening balances for amounts already in the old books.
4. Check the import workflow for each record type before preparing its file. Start with a small reviewed batch.
5. Align the bank-feed or file-import date range with the cutover so earlier activity is not posted twice.

A full-history import and a summary opening balance can represent the same money. Do not combine them without identifying and removing the overlap.

Decide how the full year will be reported

Opening assets and liabilities do not automatically reproduce January–June revenue and expenses. Agree one reporting plan before loading a July 1 cutover:

• Detailed history: migrate the reviewed historical records with their correct dates and no overlapping opening entries.
• Reviewed year-to-date summaries: preserve the required income/expense accounts and periods through a supported, reviewed migration method. A single June 30 total does not reproduce January–May monthly reports or every cash-basis settlement.
• Separate pre- and post-cutover reports: retain the old system’s January–June statements and combine them with Bokeping’s later results through the agreed reporting process.

Do not treat all current-year income as prior-year retained earnings merely to make the Balance Sheet balance. Also preserve sales-tax liabilities, unsettled processor funds, customer advances, vendor prepayments, and outstanding bank items in the cutover schedules.

Compare before continuing

Compare the Balance Sheet and Trial Balance at the cutover date. Check unpaid customer and vendor balances separately, then reconcile the first bank statement in Bokeping. Complete the opening-balance acceptance checklist before relying on the new reports.

If you entered only opening balances, a full-year Profit and Loss may not contain the earlier year’s detailed activity. Keep the old reports and agree how to prepare year-to-date statements with your accountant.

Keep the migration reversible while reviewing

Retain original exports and record what each batch includes. A .qbo bank file contains bank activity, not a complete QuickBooks company. See prepare records for import for current import boundaries.

Related walkthrough

Use the illustrated company settings and opening-stock fields when preparing the cutover. Neither screenshot is a completed company migration.