Purchases & Expenses

Bills

Enter a vendor bill

Record a supplier invoice that your business still needs to pay.

Import bills with item or expense lines

Group bill lines, match vendors and accounts, and verify the resulting payables.

Should I enter a bill or an expense?

Choose a record for an unpaid purchase, an immediate payment, or a payment against an existing bill.

Payments Made

Record a bill payment

Allocate an actual vendor payment to bills and verify what remains unpaid.

Pay a vendor bill in installments

Track the amount actually paid and the bill balance still due without creating duplicate expenses.

Pay a vendor before receiving the bill

Record an advance once, then apply it from the bill without rewriting the original bank payment.

Expenses

Record an expense

Record a purchase you have paid for without creating an unpaid bill.

Record a business cost paid personally

Separate the original business cost from reimbursing the owner so the expense is counted once.

Vendor Credits

Record a vendor credit or refund

Separate returned goods, price allowances, bill credits, and cash refunded by a supplier.

Purchase Orders

Create a purchase order and convert it to a bill

Track an order, convert the quantities being billed, and review the resulting draft bill.